Workshop Request for Proposals (RFPs) will open on September 3, 2024 — stay tuned!
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Please keep the following deadlines in mind as we approach the RFP process:

  • September 3: RFPs open
  • October 3: RFPs close
  • October 10: Workshop selections announced (via email)
  • October 18: Confirmation due from presenters
  • November 1: Titles and descriptions released on website for presenter confirmation
  • November 8: Deadline for presenters to confirm:
    • Copy edits
    • Main point of contact
    • Scheduled slot
    • Submit headshots and bio (if not already submitted with RFP)
  • November 14: Sessions available for attendee booking and posted on workshop page
  • December 6: Hard deadline for presenter tickets to be purchased (registration closes at midnight)
  • February 10: Slide decks and handouts due

AC25 Presenter FAQ

How will proposals be evaluated?
A committee of experts will evaluate each proposal and rank them based on relevance, quality, and potential impact.

When can I expect to hear back about my proposal?
RFPs close on October 3, 2024, and workshop selections will be announced via email on October 10. If your proposal is accepted, you will have until October 18 to confirm your intent to present your workshop at the Annual Conference 2025. 

How many workshops are there at the Annual Conference?
There will be 60 workshops and 10 Solution Sessions at the Annual Conference 2025.

What costs are covered by CLCS for presenters?
CLCS does not pay per diem, honoraria, or expenses for breakout session speakers. Approved presenters are offered a discounted presenter registration rate when their presentation is accepted. You will still need to register as a presenter attendee here. 

How long are breakout sessions? 
Breakout sessions vary from 60-90 minutes. If selected, your strand coordinator will contact you directly with the specifics.

How will my presentation room be set up?
All breakout rooms will be equipped with a screen and projector. Larger rooms will be given a mic and speakers and will be recorded. 

What materials do I need to prepare for my presentation?
All presenters must bring their own computers to connect to the screens. Any additional materials needed should be determined by the presenter. You will receive instructions from our team on PowerPoint through email. 

Who should I contact if I have questions?
If you have any questions regarding your presentation, feel free to contact [email protected] or contact your strand coordinator directly.