Registrar
Vision Charter Academy
Registrar- Job Description
Vision Charter Academy is a public charter school authorized by Delta County School District on the Western Slope of Colorado with the following Mission and Vision:
Mission: Individualized education through partnerships with families and communities.
Vision: Vision Charter Academy is and will continue to provide an individualized education plan for a family partner of choice for nurturing lifelong learners who are thriving, contributing members of society.
Please visit our website to learn more: https://www.visioncharteracademy.org
Department: Business
Job Title: Registrar
Location: Delta, CO
Reports to: Operations Administrator
Purpose: Serve as the initial point of contact for the community accessing information and enrollment with Vision Charter Academy (VCA), as well as ensure the accuracy, integrity, and security of the academic records for Vision Charter Academy.
Pay Scale: $17.33 - $21.88 per hour
Contract: 223 days
Compensated Non-Working Days/Year: 16
Hours/Week: 25 (Non-Exempt, Part time)
Benefits: The position qualifies for Public Employees Retirement Association (PERA) benefits and qualifies for health, dental, life, and long-term disability insurance benefits. This position also qualifies for accrual of sick and vacation leave.
Note: **Position is not remote and must report to a physical location.***
Qualifications:
Education/Certification: High School Diploma or equivalent; Bachelor’s Degree in a related field preferred.
Must have a valid driver’s license and be able to pass a background check to work in a school.
Special Knowledge/Skills: The right candidate will have experience in individualized learning models and programs, as well as excellent communication and computer skills.
Experience: A minimum of two years experience working with families and learners in an administrative capacity.
Skills/Abilities
Required:
Strong customer service skills
Marketing Awareness and community engagement skills
Ability to work in varying environments with diverse groups of people
Excellent problem-solving and networking skills
Ability to develop and implement processes
Experience and advanced skills using Microsoft Suite, specifically Excel
Effective communication skills with youth and adults
Attention to detail and organizational skills
Analytical and critical thinking skills
Networking skills
Ability to multitask and prioritize
Professional verbal and written communication
Preferred:
Experience or expertise in Power School
Advanced computer skills using the Google platform
General Description of Duties: Registrar typically oversees the administration of learner records, academic registration, and other essential services within an educational institution.
Major Responsibilities and Duties:
Be the first point of contact for families and learners interested in learning more about our school and the enrollment process.
Complete all enrollment processes for learners including: gathering, verifying and maintaining required documents, scheduling orientations, and completing the registration process in PowerSchool.
Complete and maintain accurate learner schedules in PowerSchool.
Complete and ensure all required documentation for the annual Pupil Count Audit.
Maintain spreadsheets and forms electronically to document family contact and other information and data points as required.
Communicate and coordinate effectively with multiple parties to ensure the enrollment and exit process is completed in a timely and effective manner.
Stay up to date with VCA's mission, vision, and initiatives, course catalogs, handbook, social media platforms, and website. Be knowledgeable about where to find information.
Ensure compliance with all state and federal laws per student records
Maintain all hard copy student records required by the program and the district (cumulative files, attendance sheets, schedules, transcripts, health, language)
Facilitate all requested materials and documents, both to and from district schools or other districts, and any other agencies or persons requesting school information
Coordinate with other appropriate staff to complete school-wide process for record administration
Provide grant support as needed
Carry out other organizational requirements as necessary including, but not limited to:
Communicate effectively and professionally with the staff members, learners, parents, administrators, and other contact persons.
Participate in employee evaluation and professional development opportunities.
Attend meetings, training, and committees as required.
Meet organizational deadlines and communication protocols.
Accomplish organizational goals by carrying out other duties relevant to the position as assigned by the supervisor.
Working Conditions:
This position works in a normal office environment.
This position works in a school environment.
Long periods of sitting, standing, talking on the telephone, and typing may be required.
It is common for this position to have a fluctuating schedule with increased periods of stress.
May be required to work evening hours for special program school events such as graduation.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
*Vision Charter Academy is a drug-free workplace. All employees must agree to abide by our drug-free policy as a condition of employment. We are an equal opportunity / affirmative action employer.