Annual Conference 2026

November 30, 2025:

• Last date to register and pay for your Gold Sponsorships or Bronze A/B Sponsorship to select your booth location. 
• Last date to register and pay for your sponsorship to get free power *
• Last date to register and pay for free lead generation through the conference app * 

* Lead Generation and Power are available for purchase after this date

January 15, 2026:

• All Logos (vector file), Sponsor details, Sponsor attendees, names, titles, and email addresses. 

January 25, 2026:

•  Conference App available for Sponsors to update their online materials for contacts, address information, and confirm all relevant information is up to date for conference attendees.

January 31, 2026:

• All Sponsorship Sales conclude and all invoices are due.
• Last date for reduced-price sponsorship ticket sales.
• Final deadline to send us your Marketplace listing information

February 1, 2026:

• Conference App available to the attendees.

February 5, 2026:

• Last date for electronic logos, videos, or other materials for promotional purposes to be delivered to the League for updates.
• Conference App promoted to the public.

February 10, 2026:

•  All conference bag stuffing materials, or Ballroom Sponsors’ free-standing banners (who can’t attend the conference), must arrive at the League offices at the address below. Please do not send us your booth materials – See shipping information for details. 

• Email your vector logo (.eps, .pdf, or .ai) to [email protected].
• How do I register my attendees?
  For registrations included with your package, email [email protected] with each attendee’s name, email, and title.
  Bringing extra attendees? Click “Book Now” on this page to register them separately.
• Watch for additional materials required based on your sponsorship tier—a team member will reach out if applicable.

HOW DO I SELECT A BOOTH?
You may select a booth through this link before November 30. After that date, the League will assign all booths.
 Tip: Be sure to sign in to your account to submit your booth request.

HOW CAN I PAY MY ACCOUNT BALANCE? CAN I PAY BY CREDIT CARD OVER THE PHONE?
You can pay your sponsorship balance at the time of purchase via credit card or by requesting an invoice. If you choose to be invoiced, our finance team will follow up directly to process payment.

HOW DO I UPDATE MY COMPANY NAME, CONTACT INFORMATION, OR EXHIBITOR DETAILS?
Please send all exhibitor updates to [email protected].

HOW DO I REGISTER MY TEAM?
You can register your included attendees through the "Book Now" button above.
Note: Please review your sponsorship package to confirm how many registrations are included.

IS THERE A HOTEL ROOM BLOCK?
Yes. Access the room block here.

WHAT IS INCLUDED IN THE BOOTH SPACE?
All exhibitor booths in the Atrium and ED-Tech Room include:

• One full conference registration
• Power
• One 10’ pipe-and-drape booth space
• One 6’ table and one chair

If you purchased a High-Top Table option:
Your space will include a high-top table (approximately 42” tall and 30” in diameter), covered with a tablecloth, with approximately 3’ of space on either side.

I’M A SOLUTIONS SESSION SPONSOR. WHAT ARE MY NEXT STEPS?
Please email [email protected] with the following information:

• Session Title
• Session Description (one to three paragraphs)
• Presenter Name and Title
• Presenter Headshot
• Any additional materials or details you would like included in event promotions or onsite materials

WHEN CAN I SET UP MY BOOTH?
Please reference the sponsor schedule below for the most current setup and exhibit hours.

CAN I CANCEL MY BOOTH AFTER PURCHASING?
No cancellations or refunds are permitted, except in the case of force majeure.

HOW DO I MAKE AN ATTENDEE SUBSTITUTION OR CANCELLATION?
Refunds are not issued for cancellations made within 30 days of the event.
However, attendee substitutions are allowed at no cost.
To request a substitution, please email [email protected] with the attendee’s name and updated contact information.

ARE THERE DISCOUNTS AVAILABLE FOR NONPROFIT ORGANIZATIONS?
Nonprofit pricing is not automatically applied. If you believe your organization may qualify for a reduced rate, please contact [email protected] to discuss available options.

HOW DO I RESERVE A COCKTAIL TABLE SPONSORSHIP OR NETWORKING SPACE?
To inquire about cocktail table branding or other networking activation opportunities, please contact [email protected].

Wednesday

• 12:00 PM – 3:30 PM — Sponsor Setup (Optional)
• 12:00 PM – 3:30 PM — Sponsor Setup (Required)
• 7:00 PM – 10:00 PM — Optional Vendor Setup

Thursday

• 6:00 AM – 8:30 AM — Exhibitor Setup (Optional)
• 9:00 AM — Exhibit Hall Opens
• 10:45 AM – 2:45 PM — Coffee Service
• 12:15 PM – 1:15 PM — Exhibit Hall Dedicated Time
• 2:30 PM – 3:00 PM — Dedicated Exhibit Hall Time
• 4:00 PM – 5:30 PM — Happy Hour
• 6:00 PM — Exhibit Hall Closes

Friday

• 8:30 AM — Exhibit Hall Opens
• 10:45 AM – 2:45 PM — Coffee Service
• 12:00 PM – 1:30 PM — Exhibit Hall Time
• 1:30 PM — Exhibit Hall Teardown (Optional)
• 2:30 PM or after 4:30 PM — Vendor Teardown (Optional)

Address: Colorado League of Charter Schools: Attn Events: 104 N. Broadway, Suite 400, Denver, CO 80203.

Sponsor update emails will go out on the 1st and the 15th of each month (starting in October) to notify existing sponsors of details, information, changes, deadlines, or updates. Please ensure that your point of contact email is accurate when you sign up.

This information will also live on the dedicated Annual Conference Sponsor webpage coloradoleague.org/AC26sponsors. Email [email protected] with all the names, titles, and email addresses of the contacts you want to receive updates.