Business Manager
Compass for Lifelong Discovery
Key Responsibilities include:
Financial Operations
- Serve as the primary internal contact for G&G Consulting; coordinate data submission, review, and communication on all contracted financial services
- Manage accounts payable and receivable through BILL.com: process invoices, vendor payments, credit card/debit transactions, employee reimbursements and ski pass benefits, school fees, and returned checks.
- Serve as the primary person responsible for monthly reconciliation of all organization income and payments across several platforms and input in QuickBooks. Additional maintenance of monthly reconciliation documentation for all bank and credit card accounts.
- Perform monthly cash flow monitoring; flag concerns to the Executive Director
- Manage a purchase order process including appropriate approvals
- Coordinate with G&G on quarterly and annual payroll filings, W-2s, and PERA submissions
- Serve as the internal lead during the annual audit: organize documentation, coordinate field work scheduling, and serve as the day-to-day liaison to G&G and the external auditor
- Monitor budget-to-actual performance with principals and the Executive Director
Compliance & Reporting
- Support G&G in required state and federal reporting including CDE submissions, authorizer reports, and grant financial reporting
- Review liability insurance coverage annually, recommend changes to meet organizational needs, and collaborate with insurance brokers/consultants to renew policies.
- Coordinate with the Executive Director on liability coverage renewal decisions and vendor contract maintenance
Administrative Systems & Records
- Oversee and maintain administrative files, official records, and governance documents
- Manage incoming mail, deposits, and records management
- Coordinate with contracted technology vendors as needed
- Maintain and update Compass’s public-facing employment and compliance information on the website
Facilities Management
- Oversee on-site employee housing including maintaining records, managing leases, and related administrative tracking
- Coordinate with the Executive Director and HR/Devo to respond to rental inquiries, facilitate applicant APCHA compliance, and work closely with Aspen School District to fill vacant Compass units.
- Manage facilities-related administrative tasks including school rental coordination, rental agreement compliance, and appropriate facility use oversight
Board & Executive Support
- Post Board meeting minutes; manage governance document archives, and other board support as needed
- Support the Executive Director with administrative tasks as needed to advance organizational priorities