Annual Conference Sponsor & Exhibitor FAQ
POWER AND SHIP FREIGHT
Power is included with your sponsorship for all sponsor booths in the Sponsor Atrium and in the Exhibit Hall. For shipping information please view the PACKAGE SHIPPING/HANDLING POLICY FOR MEETING PACKAGE & DELIVERIES provided by the Marriott. Payment can be made on site during the event or if you would like to pay in advance, please email Susanna Mendoza, [email protected], with your booth number and name of your organization.
WHAT DEADLINES SHOULD I BE AWARE OF?
November 30 - Purchase and pay to get the marketplace discount
December 31 - Complete sponsorship or exhibitor booth sale to “choose your space” on the floor.
January 1 - Prices increase for all Exhibitor booths
January 15 - Logos, videos and other materials must be delivered to the League Events Team.
February 1 - Final deadline for all logos and videos for online promotion only
- Deadline for sponsorship purchased to be included in print and online promotions
- A full event schedule is available at the bottom of this page.
February 15 - All Marketing, signage, collateral and swag delivered to League Offices
HOW DO I SELECT A BOOTH?
You can select a booth before December 31st. After that, we will be assigning all booths. Final booth assignments will be announced on February 1st. *TIP: Make sure to sign into your account to be able to submit your booth request.
HOW CAN I PAY MY ACCOUNT BALANCE? CAN I PAY BY CREDIT CARD OVER THE PHONE?
You can pay your account balance when you purchase your sponsorship through credit card or by invoice. If you opt for an invoice, our finance team will contact you to receive payment.
HOW CAN I UPDATE MY COMPANY NAME, COMPANY CONTACT, EMAIL ADDRESS, ETC., FOR EXHIBIT LOGISTICS PURPOSES?
All exhibitor information should be sent to [email protected].
HOW DO I REGISTER MY TEAM?
You can register your attendees here - even if their ticket is included in your sponsorship. Note: double check your sponsorship for how many attendees are included in your purchase!
IS THERE A HOTEL ROOM BLOCK?
Access our room block here. You will choose the "attendee" option.
HOW BIG ARE THE BOOTH SPACES?
• All exhibitor booths include one full registration, power, a pipe and draped, 8-foot space, a six-foot table and one chair.
• Sponsor booths are 10-foot booths unless noted as “double” in which case they are 20 feet wide and 10 feet deep. We ask that you would respect the space of your neighbors and stay within your space.
WHAT TIME CAN I SET UP?
Move-in times for the Atrium are Monday, February 26th from 12-3:30 PM and 6-8 PM for the Exhibit Hall. There will also be time to set up in the Exhibit Hall on Tuesday from 6:30-9:00 AM. Registration opens at 7:30 AM, so please have your booth spaces ready by that time. Doors will open at 9:00 AM.
WHAT IS INCLUDED IN MY BOOTH SPACE?
Each booth comes standard with one 6ft table, table cloth, electrical input, and one chair. Pipe and drape will separate each booth space. If you would like to request any additional banquet items, please reach out to [email protected].
I'M A SOLUTION SESSION SPONSOR - WHAT ARE MY NEXT STEPS?
Solution Session Sponsors will receive a personal email from our event's team with specific information after purchase. Please have the following items SENT TO [email protected] by February 15, 2024:
- Presenter name, title and headshot
- Session title and description
- Presentation in a .PPTX file
Monday, February 26, 2024 Sponsor Schedule
12:00noon - 4:00 PM | Sponsor Setup in the Atrium*
4:00 - 6:00 PM | VIP Happy Hour in the Sponsor Atrium
6:00 PM | Hall of Fame Awards Ceremony in the Ballroom
6:00 - 8:00 PM | Exhibitor Setup in the Exhibit Hall
(*Must be completed prior to the VIP Happy Hour at 4 PM)
Tuesday, February 27, 2024 Sponsor Schedule
6:30 AM | Doors Open for Exhibit Hall Setup (Evergreen A-D)
8:30 AM | Workshop Session 1
9:00 AM | EXHIBIT HALL OPENS (Evergreen A-D)
9:45 AM | General Session 1 (Keynote 1)
11:00 AM | Workshop Session 2
12:00 PM | Lunch
1:00 - 1:30 PM | Dedicated Exhibit Hall Time
1:30 PM | Workshop Session 3
2:30 - 3:00 PM | Dedicated Exhibit Hall Time
3:00 PM | General Session 2 (Ed Talks)
4:00 - 6:00 PM | Happy Hour in the Exhibit Hall (Evergreen A-D)
Wednesday, February 28, 2024 Sponsor Schedule
8:30 AM | Workshop Session 4
9:00 AM | Exhibit Hall Opens
9:45 AM | General Session, (Keynote #2)
11:00 AM | Workshop Session 5
12:00 PM | Lunch & Dedicated Exhibit Hall Time
1:00 PM | Workshop Session 6
1:30 PM | Exhibit Hall Closes
2:15 PM | General Session 4 (Member Forum)
