Print Page   |   Sign In   |   Register
Frequently Asked Questions

 

General
Registration
Teachers
Lodging & Travel
Exhibitors, Advertisers and Sponsors

Answers

General

What are the official dates of the Colorado Charter Schools Conference, and where it is being held?

  • February 23-24, 2017 | Omni Interlocken Hotel | 500 Interlocken Blvd., Broomfield, CO 80021

When does registration open for conference attendees?

What is the first event?

  • Breakfast and opening remarks begin at 8:00 AM on Thursday, February 23. There are a variety of kick-off workshops taking place on Thursday, February 23 beginning at 8:45 AM.

 

Who should attend the Colorado Charter Schools Conference?

  • With over 60 breakout sessions and ample opportunities to network, the Conference is valuable for new and veteran charter school staff, boards, administrators and teachers. In addition, new school developers, policymakers, school district/authorizer staff, charter network/CMO staff, and business and community leaders will find the Conference worthwhile.

Where can I get a copy of the entire program?

  • The Conference schedule is available on this website. A printed and digital program book will be provided on-site at the Conference. 

How do I inform the Conference Coordinator of my special needs?

Registration

How much does it cost to attend?

What is included in my registration fee? 

  • Attendee registration includes: access to all breakout, general sessions and the networking reception, all meals, snacks and coffee provided on registered days, one printed program book and goodie bag. 

Can I share a two-day registration with my colleague?

  • Sorry, two-day registrations may not be shared. A two-day registration ticket only generates one name badge and we only count one person for meals, program books, etc. If you and your colleagues plan to come on different days, please purchase a one-day registration ticket for each person. A variety of discounted rates are available for League members, teachers, presenters and new school developers. In addition, early bird rates are available through January 6, 2017, and a group discount/rebate is available when registering groups of 4 or more. 

 

I plan to come one day, but am not sure which day I will attend. Can I still register now to get the early bird rate?

  • Yes, simply guess on which day you plan to attend and register for that day. If you need to change the day you plan to attend, email conference@coloradoleague.org

When are the registration deadlines?

  • Early bird rates are available until Friday, January 6, 2017. Rates increase on Saturday, January, 7, 2017. 
  • Online registration closes on February 17, 2017. On-site registrations are welcome at the Conference venue. 

 

How can I register for the Colorado Charter Schools Conference?

 

How can I pay for the Colorado Charter Schools Conference?

  • When registering online you will be given the option to pay via credit card or to receive an invoice. We accept checks and credit cards for payment (Visa, Master Card, Discover and American Express). After registering online, you will receive an invoice or receipt as part of your confirmation e-mail. If paying by check, please print your invoice and mail checks payable to: Colorado League of Charter Schools. 

Please send payment to:

Colorado League of Charter Schools
Attn: Colorado Charter Schools Conference
2696 S. Colorado Blvd, Suite 250
Denver, CO 80222

 

I selected "send me an invoice" when I registered but now I want to pay by credit card. What can I do?

  • Simply call 303-989-5356, ext. 111. We can take your credit card information securely via phone. Do not send credit card information to us via email as our email system is not encrypted and may not be secure.

 

Is there a group discount available?

  • Yes, there is a group discount available for groups of 4 or more people. The discount will automatically be sent to you in the form of a rebate check approximately 2-4 weeks after the Conference. 
  • The group discount/rebate does not apply to already discounted rates for teachers, new school developers, authorizers and presenters.

 

How do I know if I'm registered?

  • All attendees will receive an email confirmation. This confirmation/receipt verifies your address information, the event you have signed up for, and how much you have paid.
  • Attendees who register online are urged to print the invoice copy of their registration to keep for their records as well as mail in a copy of the invoice to the League with payment. If you have not received your confirmation within 48 hours of registering, please contact conference@coloradoleague.org or call 303-989-5356.

 

I have a question or problem with my registration. What do I do?

 

What if I need to cancel my registration?

  • Contact us at 303-989-5356, ext. 119 or email conference@coloradoleague.org.
  • If you cancel by Friday, January 13 you will be refunded 100% of your purchase price.
  • If you cancel between January 14 and February 10 you will be refunded 50% of your purchase price.
  • If you cancel after February 10, you will not receive a refund.
  • No refunds will be given for no-shows.

 

Can I make a substitution on my registration? 

  • Yes, substitutions are gladly accepted. However if your purchased a two-day ticket, you may not send two substitutes (i.e. one on Thursday and one on Friday). Call 303-989-5356, ext. 119 or email conference@coloradoleague.org to make substitution requests.

How will I receive my name badge?

  • Your name badge and registration materials will be provided to you at the Conference Registration desk, located in the main lobby of the Omni Interlocken Resort.

Will the Conference be cancelled in the case of inclement weather?

  • No, the Conference will take place rain, snow or shine. We are unable to provide refunds for no-shows as we must pay the Conference venue in accordance with our event contract regardless of weather.
  • We highly recommend that you stay at the Conference hotel so that you do not have to drive the day of the event as Colorado weather is unpredictable. Discounted lodging rates are available at the Conference hotel.

 

If my school and/or district calls a snow day on one or both Conference dates can I get a refund?

  • Sorry, no. the Conference will take place rain, snow or shine. We are unable to provide refunds for no-shows as we must pay the Conference venue in accordance with our event contract regardless of weather.
  • We highly recommend that you stay at the Conference hotel so that you do not have to drive the day of the event as Colorado weather is unpredictable. Discounted lodging rates are available at the Conference hotel.

Lodging & Travel

*Visit our Lodging page for more information.

 

Which hotel is providing discounted lodging rates for the Conference?

  • The Conference venue (Omni Interlocken Hotel, Broomfield, Colorado) is offering a discounted lodging rate of $129 per night.

What are the sleeping room rates at the hotel?

  • A block of rooms is reserved at the Omni Interlocken Hotel for a rate of $129 per night.

When is the cutoff to reserve a hotel room and receive a discount?

  • Discounted rooms ($129 per night) are available on a first come, first served basis. The deadline for this room block is Friday, February 3, 2017, or until rooms are sold out. It is highly recommended that you book your room as early as possible as our block normally sells out.

 

How do I make a reservation for a sleeping room at the hotel?

  • A block of rooms is reserved at the Omni Interlocken Resort for a rate of $129 per night. Please click here to make your reservation online or call (303) 438-6600.
  • If you call, please identify yourself as part of the Colorado League of Charter Schools group.
  • In order to take advantage of this rate, please reserve your room no later than Friday, February 3, 2017 (the room block may sell out prior to this date so book as early as possible).
  • Rates are subject to sales and occupancy taxes. If you are a tax-exempt organization, please submit a copy of your Certificate of Tax-Exempt Status at the time of paying your deposit and also at the time of check-out.

 

How do I get to the hotel?

Is there a fee to park at the Conference hotel?

  • Complimentary self-parking is available. 
  • Valet parking is available with in/out privileges for $10.

 

What if I need to cancel my hotel reservation?

  • Please contact the Omni Interlocken Hotel directly at (303) 438-6600 to cancel your hotel reservation.


EXHIBITORS, ADVERTISERS AND SPONSORS

How do I sign up to sponsor or exhibit at the Colorado Charter Schools Conference?

  • Sponsor registration will open soon.
  • Exhibitor registration will open son. 
  • Or contact Tiffany Kallevik at tkallevik@coloradoleague.org or 303-989-5356, ext. 116 to discuss what sponsorship or exhibitor package is right for your organization. 

How can I cancel my sponsorship/exhibit booth or advertising space?

  • Email conference@coloradoleague.org no later than Friday, January 13, 2017 in order to receive a refund. NO REFUND IF CANCELLED AFTER THIS DATE.

 

How can I find out what sponsorship and exhibitor opportunities are available?

  • Sponsorship and exhibitor information is coming son. 
  • For more information regarding prices and opportunities, contact Tiffany Kallevik at tkallevik@coloradoleague.org.

 

How many people are expected to attend the Conference?

  • Typical attendance is around 800 charter school representatives from over 150 charter public schools from around the state.

 

What audiences attend the Conference?

  • A variety of audiences attend the Conference including new and veteran charter school administrators, business managers, governing board members, and teachers. In addition, new school developers, school district staff, charter school network staff, elected officials and business and community members attend the event. 

test

 

The sponsorship/exhibitor registration form asks if my company is a League Charter Marketplace, Preferred Service Provider or Group Purchasing Program participant. What does that mean?

  • The League's Charter Marketplace, Preferred Service Provider, and Group Purchasing Program participants save on their conference Exhibitor fees. They are part of these programs because they pay a subscription fee or were selected as part of the League's RFP process used to partner with endorsed vendors.
  • Please contact Tiffany Kallevik at tkallevik@coloradoleague.org if you are not currently part of the Charter Marketplace Program but would like to learn more.

 

How do I know if my company is a participant of the League Charter Marketplace Program?

 

How can I access my invoice?

  • After registering online, you will receive an email that contains a link to your invoice.

 

How do I make a payment and when is it due?

  • We are able to accept both credit cards and checks. Credit cards payments (Visa, Master Card, Discover and American Express) can be made through our online registration tool. If you would prefer to pay by check, checks should be made payable to: Colorado League of Charter Schools.

Please send payment to:

Colorado League of Charter Schools
Attn: Colorado Charter Schools Conference
2696 S. Colorado Blvd., Ste 250
Denver, CO 80222

 

Check payments are due within 14 days after registering online. If payments are not received within 14 days and not other arrangement are made, your sponsorship package and/or exhibit booth may be released to another vendor.

 

How are exhibitor spaces assigned?

Exhibitors can choose their location and price range. Sponsors will receive priority locations. Click here to view a map of the exhibitor hall.

 

What is included with an 8 x10 exhibit space?

  • Each 8 x10 booth space will be equipped with one 8’ skirted table and two chairs. The League will not be responsible for providing the booth material other than the aforementioned materials.

 

What are the key dates for registration, cancellations or substitutions?

  • January 13, 2017 - Last day to register for a sponsorship package, exhibit space or to purchase ad space in the program book. After this date you will not be able to receive ad space even if an ad is part of your sponsorship package.
  • January 13, 2017 - 100% refund for Sponsors, Advertisers, & Exhibitors who cancel by this date.
  • February 3, 2017 - Deadline for group lodging rates at the Omni Interlocken Hotel (unless rooms sell out prior to this date).

 

What types of companies are expected to exhibit, sponsor or advertise at the Colorado Charter Schools Conference?

  • Cash Management and Investment
  • Curriculum and Instruction
  • Construction and Facilities Acquisition
  • Equipment and Furnishings
  • Facility Maintenance
  • Insurance
  • Security Services
  • Technology
  • Telecommunications
  • Uniforms
  • etc...

Where do I ship my exhibitor materials?

  • You can ship your materials to the Conference hotel. Be sure to have the name and date of the event (Colorado Charter Schools Conference/February 23-24, 2017) and the name of the person, and phone number for the person that will be picking it up on the label.
  • Packages may not arrive at the hotel any earlier than three (3) days prior to the event. Any boxes that arrive at the hotel any earlier than three (3) days prior to the event will be charged a storage fee of $2.00 per box/per day.  

The following charges are applied to the handling and delivery of items to the Conference hotel:

 

PACKAGE WEIGHT 

1-10 lbs:                         $5.00 per box
11-25 lbs:                 $10.00 per box
26-50 lbs:         $15.00 per box
Over 50 lbs: $25.00 per box
Pallets:                                             $50.00 per pallet

 

Hotel Address:

Omni Interlocken Resort
Attn: Colorado Charter Schools Conference | Feb 25-27, 2016
500 Interlocken Boulevard
Broomfield, CO 80021

 

Can I get electricity and internet service at my booth?

  • Electricity must be purchased directly from the hotel.
  • There is a charge to bring power to your booth or exhibit table.
  • We are happy to be offering free wireless connection throughout the event space. Dedicated wireless internet and wired internet is available for your booth for an additional fee. Please note: If you need a wired connection for your booth, please negotiate this cost directly with the hotel. A wired connection often creates a logistical challenge for the hotel and may affect where we place you on the exhibit floor.

 

When and where do I check-in once I am onsite?

  • Exhibitor registration will take place on Thursday, February 23 starting at 6:00 AM in the conference area.  (Simply follow the signs in the hotel and you will find us.)

Is the exhibitor area secured after hours?

  • No, the exhibitor area is not secured. Please be sure to remove all valuables from your booth.

 

What are the show hours? When can I setup and tear-down?


Set-Up * Show Hours * Tear-Down *
Thursday, Feb. 23 6:00 am - 7:30 am 8:00 am - 7:00 pm --
Friday, Feb. 24 -- 8:00 am - 4:00 pm 4:00 pm

- Subject to Change -

 

Can I present at the conference?

 

What is the Exhibitor Grid Game?

  • Your company name with appear on a card that will be distributed to each attendee. Attendees will come by your booth to obtain a sticker or signature during the event, which will increase traffic and visibility of your product and service. Once an attendee has gathered their required amount of exhibitor visits, they will be entered into a drawing to receive prizes. Prizes will be awarded on Friday during lunch. This is a valuable activity the League is conducting to maximize your ability to connect and network with conference attendees.

 

Do you have other questions? Please contact Contact Tiffany Kallevik at tkallevik@coloradoleague.org or 303-989-5356, ext.116.

Membership Management Software Powered by YourMembership  ::  Legal