FAQ's

Frequently Asked Questions

General

  • What are the official dates of the Colorado Charter Schools Conference, and where it is being held?
  • When does registration open for conference attendees?
  • What is the first event?
  • Who should attend the Colorado Charter Schools Conference?
  • Where can I get a copy of the entire program?
  • How do I inform the Conference Coordinator of my special needs?
Registration
  • What is included in my registration fee? What is the registration fee?
  • When are the deadlines for registration?
  • How can I register for the Colorado Charter Schools Conference?
  • How can I pay for the Colorado Charter Schools Conference?
  • Is there a group discount available?
  • How do I know if I'm registered?
  • I have a question or problem with my registration. What do I do?
  • What if I need to cancel my registration? Can I make a substitution on my registration?
  • What are the deadlines for Attendees, Sponsor, Exhibitor or Advertisers?
  • How will I receive my badge?
Lodging & Travel
  • Which hotel is providing a discounted rate for the conference?
  • When is the cutoff to reserve a hotel room and receive a discount?
  • What are the sleeping room rates at the hotel?
  • How do I make a reservation for a sleeping room at the hotel?
  • How do I get to the hotel?
  • What if I need to cancel my hotel reservation?
Exhibitors, Advertisers and Sponsors
  • How do I sign up to sponsor or exhibit at the Colorado Charter Schools Conference? (see Registration section above)
  • What are the vendor opportunities?
  • How much is each opportunity?
  • The registration form asks if my company is a Vendor Marketplace or Group Purchasing Program participant. What does this mean?
  • How do I know if my company is a participant of the League Vendor Marketplace Program?
  • How do I make a payment and when is it due?
  • How can I can I access my invoice?
  • How is exhibitor, sponsorship or space assigned?
  • I purchased an 8x10 booth, what does that include?
  • What are the key dates for cancellations and substitutions?
  • How many people are expected to attend the conference?
  • What types of companies are expected to exhibit, sponsor or advertise at the Colorado Charter Schools Conference?
  • What overnight accommodations are available? (see Lodging and Travel section above)
  • Where do I ship my table materials?
  • Can I get electricity and internet service at my booth?
  • Is the exhibitor area secured after hours?
  • What are the show hours, and when can I setup and tear-down?
  • Can I present at the conference?
  • What is the Exhibitor Grid Game?


Answers

General

What are the official dates of the Colorado Charter Schools Conference, and where it is being held?

February 25 - 27, 2016 | Omni Interlocken Hotel | 500 Interlocken Blvd., Broomfield, CO 80021

When does registration open for conference attendees?

Registration is open now. Click here!

What is the first event?

The kick-off workshops on the first day of the Conference.

Who should attend the Colorado Charter Schools Conference?

  • Board Members
  • Administrators
  • Finance Directors
  • Policy makers
  • Teachers
  • Key leaders on staff
  • School District Leaders
  • Leaders of nationwide school reform efforts
  • Developing Groups
  • New Schools
  • Experienced Schools
  • Business and Community Leaders
  • State and Local Officials
  • Exhibitors

Where can I get a copy of the entire program?

The program is being updated on an on-going basis online. The final program will be available on-site at the Colorado Charter Schools Conference.

This year, the Conference program book will also be available in a digital format accessible from your mobile device. 

How do I inform the Conference Coordinator of my special needs?

You can inform the Conference Coordinator on your registration form in the designated areas.


Registration

What is included in my registration fee? What is the registration fee?

All educational sessions, the Networking/Cocktail Reception on Thursday, all continental breakfasts, luncheons and refreshment breaks (as indicated in the program).

Registration fees are based on the League membership. Your membership must be current and/or processed before you may receive the member registration rate. All registration fees in U.S. Currency.


Early Bird (by Dec 4) Advanced Rate
(by Jan 8)
Regular Rate
League Members:


Three-Day Registration
$350 $380 $405
Two-Day Registration (Thurs/Fri) $275 $305 $330
 Two-Day Registration (Fri/Sat)
$250
$280
$305 
Thursday Only Registration $185 $205 $230
Friday Only Registration
$185
$205 $230
Saturday Only Registration
$135 $155
$180








Non-Members:


Three-Day Registration
$450 $480 $505
Two-Day Registration (Thurs/Fri)
$375 $405 $430
 Two-Day Registration (Fri/Sat)
$350
$380
$405
Thursday Only Registration $285 $305 $330
Friday Only Registration
$285
$305 $330
Saturday Only Registration
$235 
$255 
$280
       
GROUP RATE: Members and Non-Members: Save $10 per registration by signing up as a group
(4 or more people) - enter promo code GROUP2016 at checkout.
Offer not valid for Teacher, New School Developer, Presenter or Authorizer rates.
       
Teacher Rates
Member
Non-Member

Two-Day Registration (Fri/Sat)
$200  $300  
Friday Only Registration
$130
 $230  
Saturday Only Registration
$100  $200  
 
     
New School Developer/Authorizer/Presenter*:
Three-Day Registration
$275
   
Two-Day Registration (Thurs/Fri)
$230

Two-Day Registration (Fri/Sat)
$200    
One-Day Registration (Thursday or Friday)
$130

One-Day Registration (Saturday)
$100
   
       

When are the deadlines for registration?

Our online registration will close on February 19, 2016. On-site registration will be available at the event venue on the days of the conference.

How can I register for the Colorado Charter Schools Conference?

Registration is open now. Click here!

How can I pay for the Colorado Charter Schools Conference?

We are able to accept both checks and credit cards (Visa, Master Card, Discover and American Express). After registering online, you will receive an invoice as part of your confirmation e-mail. If paying by check, please print your invoice and make checks payable to: Colorado League of Charter Schools

Please send payment to:

Colorado League of Charter Schools
Attn: Colorado Charter Schools Conference
2696 S. Colorado Blvd, Ste 250
Denver, CO 80222

Is there a group discount available?

  Yes, there is a group discount available for groups of 4 or more people. When registering, simply enter promo code GROUP2016 at checkout. This
                discount does not apply to already discounted rates for teachers, new school developers, authorizers and presenters.

How do I know if I'm registered?

All attendees will receive an email confirmation. This confirmation/receipt verifies your address information, the event you have signed up for, and how much you have paid. Attendees who register online are urged to print the invoice copy of their registration to keep for their records as well as mail in a copy of the invoice to the League with payment. If you have not received your confirmation within 48 hours of registering, please contact conference@coloradoleague.org or call 303-989-5356.

I have a question or problem with my registration. What do I do?

Contact the League at 303-989-5356 or conference@coloradoleague.org.

What if I need to cancel my registration? Can I make a substitution on my registration? What are the deadlines for Attendees, Sponsors, Exhibitors or Advertisers?

Conference Attendees

  • Substitutions are gladly accepted.
  • Registration cancellations/refund requests received by Friday, January 22 will be refunded 100%.
  • Cancellations made on or before Friday, February 12 will be refunded 50%.
  • No refunds will be made for Attendees on or after Saturday, February 13.
  • No refunds will be given for no-shows.

Sponsors, Advertisers, & Exhibitors:

  • 100% refund for Sponsors, Advertisers, & Exhibitors if cancelled by Friday, January 22, 2016.
  • NO REFUND IF CANCELLED AFTER THIS DATE

How will I receive my badge?

Your badge and registration materials will be given to you at the Registration desk, located in the main lobby of the Omni Interlocken Resort.


Lodging & Travel

*Visit our Lodging page for more information.

Which hotel is providing us a discounted rate for the conference?

Omni Interlocken Resort, Broomfield, Colorado. The rate is $129 per night.

When is the cutoff to reserve a hotel room and receive a discount?

These rooms are available on a first come, first served basis. The deadline for this room block is Friday, February 5, 2016, or until rooms are sold out. It is highly recommended that you book your room as early as possible.

What are the sleeping room rates at the hotel?

A block of rooms is reserved at the Omni Interlocken Hotel for a rate of $129 per night.

How do I make a reservation for a sleeping room at the hotel?

A block of rooms is reserved at the Omni Interlocken Resort for a rate of $129 per night. Please click here to make your reservation online or call  
(303) 438-6600.

If you call, please identify yourself as part of the Colorado League of Charter Schools group. In order to take advantage of this rate, please call and reserve your room no later than Friday, February 5, 2016.

Rates are subject to sales and occupancy taxes. If you are a tax-exempt organization, please submit a copy of your Certificate of Tax-Exempt Status at the time of paying your deposit and also at the time of check-out.

Please note: you must register for the Colorado Charter Schools Conference prior to reserving your hotel room. Visit our Lodging page for more information.

How do I get to the hotel?

The hotel address is:

500 Interlocken Boulevard, Broomfield, CO 80021 (map)

Parking:

Complimentary self-parking is available.

What if I need to cancel my hotel reservation?

Please contact the Omni Interlocken Hotel directly at  (303) 438-6600 to cancel your hotel reservation.

Visit our Lodging page for more information.


EXHIBITORS, ADVERTISERS AND SPONSORS

How do I sign up to sponsor or exhibit at the Colorado Charter Schools Conference?

Sponsorship and Exhibitor registration will be open soon.

What are the vendor opportunities? How much is each opportunity?

See the Sponsor/Exhibitor Registration page of this website for pricing and more information about sponsorship and exhibitor opportunities. For more information regarding prices and opportunities, contact Tiffany Kallevik at tkallevik@coloradoleague.org.

The registration form asks if my company is a Charter Marketplace, Preferred Service Provider or Group Purchasing Program participant. What does that mean?

The League's Charter Marketplace, Preferred Service Provider, and Group Purchasing Program participants save on their conference Exhibitor fees. They are part of these programs because they pay a subscription fee or were selected as part of the League's RFP process used to partner with endorsed vendors.

Please contact Tiffany Kallevik at tkallevik@coloradoleague.org if you are not currently part of the Charter Marketplace Program but would like to learn more.

How do I know if my company is a participant of the League Charter Marketplace Program?

Click here to see if your organization is a current participant in the League Charter Marketplace Program.

How can I access my invoice?

After registering online, you will receive an email that contains a link to your invoice.

How do I make a payment and when is it due?

We are able to accept both credit cards and checks. Credit cards payments (Visa, Master Card, Discover and American Express) can be made through our online registration tool. If you would prefer to pay by check, checks should be made payable to: Colorado League of Charter Schools.

Please send payment to:

Colorado League of Charter Schools
Attn: Colorado Charter Schools Conference
2696 S. Colorado Blvd., Ste 250
Denver, CO 80222

Check payments are due within 14 days after registering online.

How are exhibitor spaces assigned?

Exhibitors can choose their location and price range. Sponsors will receive priority locations. Here is a map of the exhibitor hall (coming soon).

I purchased an 8x10 booth, what does that include?

Each 8x10 booth space will be equipped with one 8’ skirted table and two chairs. The League will not be responsible for providing the booth material other than the afore mentioned materials.

What are the key dates for registration, cancellations or substitutions?

  • January 15, 2016 - Last day to register for a sponsorship package, exhibit space or to purchase ad space in the program book. After this date you will not be able to receive ad space even if an ad is part of your sponsorship package.
  • January 22, 2016 - 100% refund for Sponsors, Advertisers, & Exhibitors who cancel by this date.
  • January 22, 2016 - 100% refund for Attendees who cancel by this date.
  • February 5, 2016 - Deadline for group lodging rates at the Omni Interlocken Hotel (unless rooms sell out prior to this date).
  • February 12, 2016 - 50% refund given if cancelled by this date.
  • February 12, 2016 - NO REFUND IF CANCELLED AFTER THIS DATE

How many people are expected to attend the conference?

Typical attendance is around 700-800 charter school representatives from over 150 charter public schools from around the state.

What types of companies are expected to exhibit, sponsor or advertise at the Colorado Charter Schools Conference?

  • Cash Management and Investment
  • Curriculum and Instruction
  • Construction and Facilities Acquisition
  • Equipment and Furnishings
  • Facility Maintenance
  • Insurance
  • Security Services
  • Technology
  • Telecommunications
  • Uniforms
  • etc...

Where do I ship my table materials?

You can ship your materials to the hotel. Be sure to have the name and date of the event (Colorado Charter Schools Conference/February 25-27, 2016) and the name of the person, and phone number for the person that will be picking it up on the label.

Packages may not arrive at the hotel any earlier than three (3) days prior to the event. Any boxes that arrive at the hotel any earlier than three (3) days prior to the event will be charged a storage fee of $2.00 per box/per day.  

The following charges are applied to the handling and delivery of items to the Conference hotel:

PACKAGE WEIGHT 

1-10 lbs:                         $5.00 per box
11-25 lbs:                 $10.00 per box
26-50 lbs:         $15.00 per box
Over 50 lbs: $25.00 per box
Pallets:                                                 $50.00 per pallet

Hotel Address:

Omni Interlocken Resort
Attn: Colorado Charter Schools Conference | Feb 25-27, 2016
500 Interlocken Boulevard
Broomfield, CO 80021

Can I get electricity and internet service at my booth?

Power is arranged with the hotel.

There is a charge to bring power to your booth or exhibit table. Click here to view an order form with pricing.

We are happy to be offering free wireless connection throughout the event space. Dedicated wireless internet and wired internet is available for your booth for an additional fee.

Please note: If you need a wired connection for your booth, please negotiate this cost directly with the hotel. A wired connection often creates a logistical challenge for the hotel and may affect where we place you on the exhibit floor.

When and where do I check-in once I am onsite?

Exhibitor registration will take place on Thursday, February 25 starting at 6:00 AM in the conference area.  (Simply follow the signs in the hotel and you will find us.)

Is the exhibitor area secured after hours?

No, the exhibitor area is not secured. Please be sure to remove all valuables from your booth.

What are the show hours? When can I setup and tear-down?


Set-Up * Show Hours * Tear-Down *
Thursday, Feb. 25 6:00 am - 7:30 am 8:00 am - 7:00 pm --
Friday, Feb. 26 -- 8:00 am - 4:00 pm 4:00 pm

- Subject to Change -

Can I present at the conference?

Click here for more information and to submit a proposal.

Exhibitor Grid Game

Your company name with appear on a card that will be distributed to each attendee. Attendees will come by your booth to obtain a sticker or signature during the event, which will increase traffic and visibility of your product and service. Once an attendee has gathered their required amount of exhibitor visits, they will be entered into a drawing to receive prizes. Prizes will be awarded on Friday during lunch. This is a valuable activity the League is conducting to maximize your ability to connect and network with conference attendees.

Do you have other questions? Please contact Contact Tiffany Kallevik at tkallevik@coloradoleague.org or 303-989-5356 x116.